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Upon request, the State HR Director may review certain actions taken by a state agency or higher education institution.
In most cases, state employees including, higher education employees, initiate Director’s reviews.
WAC 357-49-010 outlines the actions the Director may review. General service, nonrepresented employees may request a Director’s review for the following actions:
In some cases (primarily allocation reviews), represented employees may be able to request a Director’s review. However, represented employees should consult with their union representatives regarding questions about represented employees filing Director’s review requests.
Director’s reviews are considered the first step of the appeal process for the following:
Director’s review decisions may be appealed to the Personnel Resources Board in accordance with Chapter 357-52 WAC.
Director’s review requests must be filed with SHR in accordance with Chapter 357-49 WAC and must include the information required by WAC 357-49-015.
Review requests must include:
You may also contact your employer’s Human Resources Office or the Director’s Review Program at (360) 407-4101for a printed copy of the form.
No. But you are required to provide the information listed in WAC 357-49-015.
Director’s review requests may be mailed or hand-delivered to the following address:Review Program
Yes. You may fax a Director’s review request to fax number (360) 586-4694. However, a hard copy should also be sent by mail. The individual faxing the request is responsible for ensuring the fax transmittal is properly sent and received.
No. After a Director’s review has been acknowledged, the parties may, however, correspond by e-mail with the Director’s Review Program staff.
Your request will be reviewed to ensure the request is filed on time (WAC 357-49-010) and that all the required information has been provided. If information is missing or the basis for the request is not clear, you will receive a letter asking you to provide additional information. If you don’t provide the information within the timeframe stated in the letter, your request may be dismissed.
Your request will be assigned a case number. You and the employer that took the action will receive a letter from the Director's Review Program acknowledging receipt of your request and providing the case number assigned to the request.
A Director’s designee or investigator will conduct the review by investigating all of the information in the file and, in some cases, requesting additional information from the parties.
The Director’s designee or investigator may:
The Director’s designee decides how to conduct the review. You will be notified of the review process by telephone, email, or written correspondence.
Yes, you may submit relevant documents to the Director’s designee. These documents are referred to as exhibits, and you will be instructed how to submit them when you receive your case number. Whenever you provide documents to the Director’s designee, you must also provide a copy to the employer’s representative.
For allocation and reallocation reviews, see Process for a Director's Review of an Allocation.
For other types of reviews, you may submit your documents directly to the Director’s designee. Please remember to provide copies of your documentation to your HR representative as well.
Director’s determinations are issued in writing. A copy will be mailed to you and to the employer who took the action that is under review.
The Director’s review is the first step in the appeal process. Either party may appeal the Director’s determination by filing written exceptions with the Personnel Resources Board. The Director’s determination will inform you whether or not you have this right and will provide you with the address where your exceptions appeal must be filed. This information can also be found in WAC 357-49-017 and WAC 357-49-018.
Exceptions appeals must be filed with the Board in accordance with Chapter 357-52 WAC and must include the information required by WAC 357-52-020.
Yes. Download the form. You may also contact the Human Resources Office at your place of employment or the Personnel Resources Board at (360) 407-4101for a printed copy of the form.
This document is for informational purposes only and is not intended to be binding on the State HR Director or staff or of the Personnel Resources Board. This information is for unrepresented state employees; however, it may apply to represented employees as well. Represented employees are advised to contact their union to determine whether they have the right to request a Director’s review. For more information on the Director’s Review process, please refer to Chapter 357-49 WAC. For more information on the Board’s appeal process, please refer to Chapter 357-52 WAC.